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Author Guidelines

Instructions to Authors

Aim and Scope:

The Iranian Journal of Medical Sciences (IJMS) is an international peer review bimonthly biomedical publication, the aim of which is to provide a scientific medium of communication for researchers throughout the globe. The Journal welcomes original clinical articles as well as basic science research experiences mainly on prevalent diseases in the region and the analysis of various regional problems. Manuscripts are publishable in the form of original article, review article, case report, letter to the editor, etc.

 

Editorial Independence:

Although the IJMS is sponsored financially by Shiraz University of Medical Sciences, it benefits from editorial freedom. The editors evaluate and accept articles based only on significance, originality, validity, and adherence to the aims and scope of the journal.

Our editorial policy is consistent with the principles of editorial independence presented by WAME.

http://www.wame.org/policy-statements#Relationship between Editors and Owners

 

Submission Process:

Manuscripts should be sent through the on-line submission system: (http://ijms.sums.ac.ir/index.php/IJMS/login)

 

Scientific and initial screening:

IJMS staff would check structure and content of manuscripts to ensure compliance with standard structures (based on the type of study), journal’s scope, standard guidelines, quality and novelty and adherence to ethical issues. This step would triage articles in shortest possible time, helps editorial make fair final decision, and improves articles quality by revising manuscript.


Peer Review Process:

The articles are primarily evaluated by our statisticians who check the articles for any methodological flaws, format, and their compliance with the journal’s instructions. Then a submission code will be allocated and all the future contacts should be based on this code. Through a double-blind review, the articles will be reviewed by at least two external (peer) reviewers. Their comments will be passed to the authors and their responses to the comments along with the reviewers’ comments will then be evaluated by the Editor-in-Chief, and a final reviewer who can be a member of the Editorial Board. The final review process will be discussed in regular editorial board sessions and on the basis of the comments, and the journal’s scope, the Editors-in-Chief will decide which articles should be published.

 

Ethical Considerations:

The journal is a member of the Committee on Publication Ethics (COPE). COPE’s flowcharts and guidelines are approached in confronting any ethical misbehavior. The Journal also follows the guidelines mentioned in the Recommendations for the Conduct, Reporting, Editing and Publication of Scholarly Work in Medical Journals
issued by the International Committee of Medical Journal Editors (ICMJE)

(http://www.icmje.org/#privacy).


Human and Animal Rights:


The research that involves human beings (or animals) must adhere to the principles of the Declaration of Helsinki.

(http://www.wma.net/en/30publications/10policies/b3/index.html).

 

•     Informed consent:

All patients and participants of the research should be thoroughly informed about the aims of the study and any possible side effects of the drugs and intervention. Written informed consent from the participants or their legal guardians is necessary for any such studies. The Journal reserves the right to request the related documents.

 

•     Authorship:

Based on the newly released Recommendations for the Conduct, Reporting, Editing and Publication of Scholarly Work in Medical Journals, by the ICMJE, “an Author” is generally considered to be someone who meets the following conditions 1, 2, 3, and 4.

1-Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work; AND

2-Drafting the work or revising it critically for important intellectual content; AND

3-Final approval of the version to be published; AND

4-Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.


 

•     Conflict of Interest:

We request all the authors to inform us about any kinds of “Conflict of Interest” (such as financial, personal, political, or academic) that would potentially affect their judgment. Authors are preferably asked to fill the uniform disclosure form available through:

(http://www.icmje.org/coi_disclosure.pdf)

 

•     Plagiarism:

The authors are not allowed to utilize verbatim text of previously published papers or manuscripts submitted elsewhere.COPE’s flowcharts and guidelines are approached in cases where plagiarism is detected.

•     Data Fabrication/Falsification:

Falsification is the practice of omitting or altering research materials, data, or processes so that the results of the research are no longer accurately reflected. Fabrication is the practice of inventing data or results and reporting them in the research. Both of these misconducts are fraudulent and seriously alter the integrity of research. Therefore, articles must be written based on original data and use of falsified or fabricated data is strongly prohibited.

•     Image Manipulation:

The IJMS encourages authors to send their original images. All digital images in manuscripts accepted for publication will be checked for inappropriate manipulation. No specific feature within an image may be enhanced, obscured, moved, removed, or introduced. Adjustments of brightness, contrast, or color balance are acceptable as long as they are applied to the entire image and do not misrepresent any information present in the original, including the background. The editors will request the original data from the authors to compare the manipulated figures in cases suspected of inappropriate manipulation.

 

•     Copyright:

If a manuscript contains any previous published image or text, it is the responsibility of the author to obtain authorization from copyright holders. The author is required to obtain and submit the written original permission letters for all copyrighted material used in his/her manuscripts.

 

Retraction Policy:

The IJMS uses the COPE flowchart for retraction of a published article

(http://publicationethics.org/resources/guidelines)

to determine whether a published article should be retracted.

Assignment of Copyright and Authorship Responsibilities:

Your article will not be published unless a Copyright Assignment Form has been signed and received by IJMS (Available form http://ijms.sums.ac.ir/index.php/IJMS/pages/view/Forms).

You hereby warrant that “This article is an original work, has not been published before and is not being considered for publication elsewhere in its final form either in printed or electronic form”.

 

Requirements for Different Types of Articles

Original articles: Should contain a structured abstract, 3-5 keywords, introduction, materials and methods, results, discussion, conclusion, acknowledgement (if applicable), references, maximum 4 tables and 4 figures. The length should not exceed 3000 words excluding the references, abstract, figures and tables. 15-40 references should be stated for original articles.

Clinical trials: The format is similar to original articles. However the CONSORT flow diagram should be added as a figure. RCTs should be registered and their registration number should be mentioned in the title page.

Brief reports: Should contain a non-structured abstract, 3-5 keywords, introduction, materials and methods, results, discussion, conclusion, acknowledgement (if applicable), references, maximum 2 tables and figures. However, the word count should not exceed 2000 words. 10-15 references should be stated.

Case reports: Should contain a non-structured abstract, 3-5 keywords, introduction, case presentation, discussion, conclusion, acknowledgement (if applicable), references, maximum 1 table and maximum 3 figures. 5-10 references should be stated. Case reports should optimally be accompanied by relevant figures to document findings.

Review articles:

-Narrative reviews- Should contain at least 60 references. Abstract should be non-structured. The word count should not exceed 4500 words. Narrative reviews should contain the critical assessment of the current knowledge of the field.

-Systematic reviews- Systematic reviews of RCTs or Observational studies will be accepted by the journal. The protocol of the study should adhere to PRISMA or MOOSE guidelines for systematic reviews of RCTs or Observational studies, respectively. Up to 40 references can be stated. Abstract should be structured.

Letters to the Editor: Letters should be less than 750 words. Letters discussing articles published in the IJMS should be submitted at most within 4 months after the publication of the main article. Letter will undergo peer review and will be edited for clarity. Up to 5 references should be stated.

Photo Clinics: Figures that contain a significant medical point can also be accepted. Photo clinics should contain one or two high quality figures and a description of the figures no more than 500 words. Up to 5 references should be stated.

Paper Preparations:

 

Cover letter should contain a statement that you will not resubmit your article to another journal until the reviewing process will be completed. Also please indicate whether the authors have published or submitted any related papers from the same study.

 

Title Page of the article should include 1) the title of the article; 2) authors’ names; 3) name of the institution where the work was done; 4) running title (short form of the main title presented on the top of pages); and 5) complete mailing address, telephone/fax numbers, and email address of the corresponding author. This page is unnumbered.

 

What's Known and What's New boxes should contains at most at 50 words for stating the current knowledge on the topic of your article according to the previous studies (what’s known), and your own novel point/results that your article adds to the literature (what’s new).

 

Abstract should be structured for original articles providing background/objective for the study, methods, results, and conclusion. It should not exceed 250 words altogether. Number this page as page 1.

Abstracts of other types of contributions should be non-structured providing the essential information.

When abstracting a review article a concise summary of the salient points should be addressed.

Preferably, abbreviations should not be mentioned in the abstract.

Keywords are used for indexing purposes; each article should provide three to five keywords selected from the Medical Subject Headings (MeSH).

http://www.nlm.nih.gov/mesh/

 

Introduction should provide a context or background and specifies the purpose or research objective of the study or observation.

 

Method must indicate clearly the steps taken to acquire the information. Be sure that it includes only information that was available at the time the plan or protocol for the study was written. It should be detailed (including: controls, inclusion and exclusion criteria, etc) and may be separated into subsections. Repeating the details of standard techniques is best avoided.

For reports of randomized controlled trials, authors should refer to the CONSORT statement (http://www.consort-statement .org/). All randomized clinical trials should be registered in any international RCT registration centers approved by the WHO. For research conducted in Iran, it is advised to register at IRCT (www.irct.ir).

Reporting guidelines such as STROBE, STARD, and PRISMA would help you to produce high quality research and to provide all required information and evidence for related methodology. EQUATOR Network website would help you in using these guidelines.

 

The software used for statistical analysis and description of the actual method should be mentioned.

 

Results should be presented in chronological sequence in the text, table, and illustration. Organize the results according to their importance. They should result from your own study.

 

Tables and illustrations must be cited in order which they appear in the text; using Arabic numerals. Tables should be simple and should not duplicate information in the text of the paper. Figures should be provided only if they improve the article. For radiographic films, scans, and other diagnostic images, as well as pictures of pathology specimens or photomicrographs, send the high resolution figures in jpeg or bitmap format. Color photographs, if found to improve the article, would be published at no extra-charge at the print version of the journal. Type or print out legends for illustrations on a separate page, and explain the internal scale and identify the method of staining in photomicrographs.

 

Discussion should emphasize the new and important aspects of the study and the conclusions that follow them. Possible mechanisms or explanations for these findings should be explored. The limitations of the study and the implications of the findings for future research or clinical practice should be explored.

 

Conclusion should state the final result that the author(s) has (have) reached. The results of other studies should not be stated in this section.

 

Supplementary Materials such as movie clips, questionnaires, etc may be published on the online version of the journal.

 

Any technical help, general, financial, and material support or contributions that need acknowledging but do not justify authorship, can be cited at the end of the text as Acknowledgments.

 

References should be complied numerically according to the order of citation in the text in the Vancouver style. The numbers of references should not preferably exceed 40 for original articles, 15 for brief, and 10 for case reports.

For the references credited to more than 6 authors please provide the name of the first six authors and represent the remaining authors by the phrase “et al.”

For various references please refer to “the NLM style guide for authors, editors, and publishers”. (http://www.ncbi.nlm.nih.gov/books/NBK7256/)

Listed below are sample references.

 

Journal Article:

• Gaydess A, Duysen E, Li Y, Gilman V, Kabanov A, Lockridge O, et al. Visualization of exogenous delivery of nanoformulated butyrylcholinesterase to the central nervous system. Chem Biol Interact. 2010;187:295-8. doi: 10.1016/j.cbi.2010.01.005. PubMed PMID: 20060815; PubMed Central PMCID: PMC2998607.

•     Javan S, Tabesh M. Action of carbon dioxide on pulmonary vasoconstriction. J Appl Physiol. In press 2005

 

Complete Book:

• Guyton AC: Textbook of Medical Physiology. 8th ed. Philadelphia, PA, Saunders, 1996.

 

Chapter in Book:

• Young VR. The role of skeletal muscle in the regulation of protein metabolism. In Munro HN, editor: Mammalian protein metabolism. Vol 4. San Diego; Academic; 1970. p. 585-674.

 

Language and Style:

Contributions should be in either American or British English language. The text must be clear and concise, conforming to accepted standards of English style and usage. Non-native English speakers may be advised to seek professional help with the language.

All materials should be typed in double line spacing numbered pages. Abbreviations should be standard and used just in necessary cases, after complete explanations in the first usage. The editorial office reserves the right to edit the submitted manuscripts in order to comply with the journal’s style. In any case, the authors are responsible for the published material.

 

Correction of Errata:

The journal will publish an erratum when a factual error in a published item has been documented.

 

For further information please contact the Editorial Office:

Tel: +98 71 32279780

Fax: +98 71 32279781

Email: ijms@sums.ac.ir

Website: http://ijms.sums.ac.ir

LinkedIn: Iranian Journal of Medical Sciences

 

 

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  2. The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  3. Where available, URLs for the references have been provided.
  4. The text is double-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed at the end of the aricle after the references.
  5. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  6. If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.
  7. The assignment for has been signed and dated by all authors and submitted along with the article (you can download the assingment for from the "Forms" section in the Navigation Bar).
 

Copyright Notice

The IJMS employs the CC BY-ND copyright agreement liscense issued by the Creative Commons. This license allows for redistribution, commercial and non-commercial, of scientific content as long as it is passed along unchanged and in whole, with credit to the Journal.

 

 

Privacy Statement

The names and email addresses entered in this journal's website will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.

 


pISSN: 0253-0716         eISSN: 1735-3688